AI-first manufacturing platform · private preview

From enquiry to delivery.
One system, every part.

PartsFlow connects your quotes, sales orders, BOMs, stock and purchasing — so your team stops re-keying spreadsheets and starts building. With an AI agent that finds better parts, and approvals before anything is bought.

Book a demo See how it works

Hosted in the EU · Nightly backups · Your company's data stays yours

partsflow-ai.com

PartsFlow dashboard: sales and purchases by month, purchase orders due, quote pipeline, top suppliers and stock health

AI sourcing agent

Same part, 18% cheaper

Alternative supplier found · sent to production manager for approval

Quote accepted

Sales order created · order BOM ready for purchasing

One record per part

Every drawing, supplier price, stock level and order line hangs off the same part — no copies to keep in sync.

Every step linked

Quote → sales order → order BOM → purchase orders → build. Click from any record to the next.

Every change audited

Who changed a price, approved a supplier or placed an order — and when — is always on record.

How it works

The whole sales-to-delivery pipeline, connected

Each step hands over to the next — sales, production and purchasing work from the same numbers.

Sales packages catalogue with list prices, margins and status

Features

Everything a manufacturer runs on

Switch apps on as you need them. They all share the same parts, companies and numbers.

Parts & BOMs

Custom fields per category, drawings and datasheets, multi-level BOMs with live cost roll-up.

Quotes & sales packages

Package-based quoting with margins, discounts, option rules and branded PDF/Word export.

Stock & allocation

Locations, allocation to orders, low-stock alerts and full stock history.

Purchasing & RFQs

Draft POs from shortages, RFQs by supplier, MOQs, pack sizes and price history.

Work orders

Issue materials, build assemblies and roll the actual cost back to the part.

Customers & suppliers

One record per company, with roles, people, addresses, terms and activity.

Dashboards & tracking

Sales vs purchases, purchase orders due, quote pipeline and an order tracker board.

AI agents

Find cheaper or better parts, or write your own agents in plain English.

AI that does the legwork

Your agents search. Your team decides.

The sourcing agent searches the web for the same part — or a better one — at a lower price or shorter lead time, and explains how well the specification matches. You can also write your own agents in plain English.

Nothing changes without approval
New suppliers and parts go to your production manager first. Agents only ever draft.
Runs on your own AI key
Each company uses its own Claude API key, so you control the cost.
Triggered by events
Agents can react when a price changes or stock runs low, and flag it for review.

Sourcing agent finished

Find a cheaper source for CF40 gate valve with the same spec and under 3 weeks' lead time.

3 offers found

Supplier A

Exact match · 12 days

£344.00

−18%

Supplier B

Exact match · 8 days

£371.50

−12%

Supplier C

Similar spec · 35 days

£329.00

−22%

Send for approval Production manager approves before it's added

Security & control

Your data, your rules

A private workspace per company

Every company's data is kept separate, and only people you invite can sign in.

Roles and permissions

Choose who can edit each app, and who can see costs, prices and customer names.

Approvals where it matters

New suppliers, new parts and large discounts wait for the right person to approve.

Full audit trail

Every price change, approval and order is recorded with who did it and when.

Hosted in the EU

Runs on servers in Germany, with nightly database backups.

Bring your spreadsheets

Import parts, BOMs, companies and stock from Excel, and export them any time.

Questions

Who is PartsFlow for? +

Manufacturers who design and build their own products — from a few people to a few hundred — and are outgrowing spreadsheets for parts, BOMs, quotes and purchasing.

Can we bring our existing parts and BOMs? +

Yes. Import parts, BOMs, companies and stock from Excel. During a demo we can load a sample of your own data so you see it with real parts.

Does it replace our accounting software? +

No. PartsFlow runs operations — quoting, orders, stock and purchasing. Keep using your accounting package (such as Xero) for invoices and the books.

How does the AI work, and what does it cost? +

Agents use Claude by Anthropic. Each company adds its own API key, so AI usage is billed to you directly and you control it. Agents never place orders or add suppliers on their own — they draft and ask for approval.

Where is our data stored? +

On servers in Germany (EU), with nightly backups. Each company has its own private workspace.

How much does it cost? +

PartsFlow is in private preview, and pricing will be announced when it opens. Get in touch to join the preview.